From: Student Involvement & Leadership
Date: September 6, 2024
Subject: Student Organization Newsletter - September 2024


duke student org newsletter

This message is sent to all officers and advisors currently listed on a Duke Groups roster. If you have received this message in error or would like to be removed from the listserv, please remove yourself from all student organization officer rosters.

Is it Sweater Weather Yet?

The 2024-2025 academic year is underway, and you've already made it through August. Look at you go, you champion. This month's newsletter has information about student organization requirements, deadlines, and some funding opportunities. So, read on!

Be sure to add mailer@campusgroups.com to your safe sender list so you don't miss any important student organization updates.

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2024-2025 Student Organization Requirements

Below are the requirements for all undergraduate and graduate/professional RSOs. Failure to fulfill these requirements will result in probation and potential suspension of recognition.

  • Complete the Annual Re-registration Form on Duke Groups
  • Complete the Next Level Leadership Summit and Series
  • Participate in Social Host training (only if hosting an event involving alcohol)
  • Complete Finance Training (only Treasurers and Authorized Spenders)
  • Participate in a Student Affairs Inclusivity training (available spring 2025)

The Next Level Leadership Summit is the annual training required for all recognized student organizations. This training will cover important university policies and procedures such as events that involve minors or voter registration drives. RSOs must:

  • Send a student representative to the Leadership Summit on September 18 or 21, 2024
  • Check in with a DukeCard at the event
  • Complete the post-event survey for credit (deadline: May 11, 2025)

EVENT

Next Level Leadership Summit

Wednesday, September 18
5:00pm - 7:30pm
Penn Pavilion, Durham, NC 27708, United States
Link
Add to Google Cal,Outlook,Yahoo,iCal
RSVP

EVENT

Next Level Leadership Summit

Saturday, September 21
9:30am - 12:00pm
Penn Pavilion, Durham, NC 27708, United States
Link
Add to Google Cal,Outlook,Yahoo,iCal
RSVP

The Next Level Leadership Series is a set workshops, trainings, and development opportunities. These sessions, held weekly, are designed to help students grow in their capacity for leadership. All students are welcome to attend. RSOs must:

  • Send any student representative to the three (3) Series sessions during the 2024-2025 academic year
  • Check in with a DukeCard at the session
  • Complete the post-event survey for credit (deadline: May 11, 2025)

 

Any organization member is eligible to attend. This requirement does not have to completed solely by executive officers.

Student Organization Re-registration

The annual re-registration form is currently open and will close on September 15, 2024 at 11:59pm (US eastern). Annual re-registration is required for all student organizations that would like to remain recognized by the university. Groups that do not complete the re-registration form will have their university recognition suspended along with all recognition privileges.

 

To complete the annual re-registration form:

  1. Click the red re-registration banner on the Duke Groups homepage
  2. Find the group you want to re-register
  3. Click the blue re-register button (only visible for currently listed officers)
  4. Fill in the on-screen prompts
  5. Click the purple submit button

 

If your re-registration form is pending it means one or more of the people listed as officers, members, or advisors have not confirmed their role in the organization via Duke Groups. They should have received an email from mailer@campusgroups.com. To check the status of a group’s registration form, the person who submitted it* should:

  1. Click the ‘My Surveys/Forms’ tab on the Duke Groups left navigation menu
  2. Find the ‘Annual Registration (2024-2025) for your group
  3. Review the included roster of names
  4. Resend notifications as needed

*if this person graduated, please contact leadership@duke.edu

Funding Opportunities

Undergraduate Recognized Student Organization Funding

Please review information provided in this linked document for potential funding opportunities for RSOs. Always double check information with the respective department or oversight body for the funding. Just because these opportunities are listed here, does not guarantee that your organization will receive funding from them.

Attention all Duke student org leaders – the Alumni-Student Connections Grant is now live! Apply for up to $1000 help your group connect with Duke alumni!

Alumni Engagement and Development at Duke is excited to announce our Alumni-Student Connections Grant. Preference will be given to activities, events, or projects that:  Bring alumni back to campus or connect alumni directly with campus/students in a specific way, inspire school spirit, and/or events or activities that encourage collaboration amongst different groups on campus. We will accept applications on a rolling basis (at least three weeks in advance of your event) and accept multiple applications from the same group, given that the total requested amount follows the $1000 per group per semester cap. To see examples of what student orgs did with this support last semester, click here.

 

The application can be found here: https://duke.is/studentorgfund2425. Your group must have its own fund code in order to apply.

 

Want to discuss your application with us first? We will also be hosting drop-in office hours.

  • Sep 12 2:00-3:00 PM (Zoom)
  • Sep 20 1:00-2:00 PM (Zoom)
  • Oct 1 1:00-2:00 PM Brodhead 216
  • Oct 23 3:00-4:00 PM Brodhead 216

The sign-up for Zoom consultations can be accessed here: https://duke.is/dropinasc

 

If you have any questions and/or would like assistance with the application, please come see us then! If you can't make one of the drop-in sessions but have questions, please reach out to Stacy Peterson at the Duke Alumni Engagement and Development office, at stacy.peterson@duke.edu.

To begin making purchases for your student organization, you must complete the 2024-2025 Finance Training Finance training can be found on the DukeGroups homepage Most finance questions can be answered by the SOP Finance Guidebook We can be reached at SOP

Events

Sunday, September 8
Start End   Event         Location Group
3:00pm 4:00pm Time Mangement and Priorities Brodhead Room 216 Student Involvement & Leadership
Monday, September 9
6:00pm 7:00pm Building Belonging CSGD Programing Space Student Involvement & Leadership
Wednesday, September 11
11:45am 12:45pm Conflict Management Brodhead 068 Student Involvement & Leadership
Thursday, September 12
4:00pm 5:00pm Effective Communication Bryan Center 005 Student Involvement & Leadership
7:00pm 8:00pm DSG Mandatory First-Year Elections Info Session Reuben-Cooke 130 Duke Student Government
Sunday, September 15
7:00pm 8:00pm Imposter Syndrome/Effortless Perfection Brodhead Center 216 Student Involvement & Leadership
Tuesday, September 17
11:45am 12:45pm Asking for Help Brodhead 068 Student Involvement & Leadership
Wednesday, September 18
5:00pm 7:30pm Next Level Leadership Summit Penn Pavilion Student Involvement & Leadership
Saturday, September 21
9:30am 12:00pm Next Level Leadership Summit Penn Pavilion Student Involvement & Leadership
Tuesday, September 24
11:45am 12:45pm Building Belonging Brodhead 068 Student Involvement & Leadership
Wednesday, September 25
5:00pm 6:00pm Effective Meetings Brodhead 068 Student Involvement & Leadership